Toss the paper sign in sheets in the bin. Events of any size should be utilizing an event check in app to make check in fast, reliable, and trackable.
Want to play around first? No problem, we have a simple test drive mode for you to try out checking in guests on your own, without creating an account.
Simple download the app in the iOS App Store, or Mac App Store, open the app and tap on Test Drive. Use the link above or simply search for “Guest Manager”.
There are a couple of events pre-created for you to try.
Run Test Drive mode on as many devices as you’d like! You will see them talk and sync together in real time. How neat!
Every new client can check in 50 guests for free, with no time limit. Once those 50 check-ins have been made, you will need to subscribe to a plan. Create an account here
Learn about the various kinds of events and how to set them up, here.
The most popular method to build a guest list is to import them from a spreadsheet.. Follow that guide to get started. There are also other ways to build a guest list, including selling tickets online, private invitations, public RSVPs, adding manually, adding via SMS text message, adding from the check in app, and much more.
At any time during or after the event, you may view the online report which summarizes check ins, by ticket type, etc. You will also be emailed a link to the report after the event. Learn more about accessing the event report here.
As you’ve seen, it’s pretty quick and easy to go from excel spreadsheet to iPad check in in just a few minutes. A lot of our clients find value in upgrading to QR code check in, and we talk about how that works in our Ticket Studio getting started guide.
We’ve only just scratched the surface of what’s possible with Guest Manager. Here are some more features to consider.
Popular with night clubs, tallies allow you to check in additional people under a guest list, using your own customized types, such as “Full cover”, “Comp”, or simply “Additional guest”. Useful when you don’t care to collect names of everyone arriving, but wish to track head counts.
Kind of similar to tallies, pickups are pre-allocated items for attendees, such as a t-shirt, meal voucher, drink ticket, etc. For example in your spreadsheet you’d add a column called “Meal Voucher”, with the value for each attendee (row) being a number. Then use the check in app to “check off” these pickups.
Create a “wizard”, i.e. “step by step” process to take upon checking in a guest. For example, a few possible actions are:
- Collecting a signature
- Taking a photo of the attendee
- Picking up products
- Assign/activate a wristband