Customer success story

Nightclub guestlist management and festival ticket scanning

Eventvibe.com logo
Client
Eventvibe.com
Location
San Diego, CA
Attendees
Up to 1,200/night, 5,000+/festival
Goals
Efficient and simple check in and promoter tracking

Products used

On Site

On Site

Check in, ticket scanning, name badge printing, and more.

Eventvibe.com Weekly Nightclub Events - Case Study
About

Eventvibe, founded in 1998, is based out of San Diego, California. Led by Tim Ortiz and the massive Eventvibe crew, have certainly earned a reputation for knowing nightlife. Mixing the world's most exciting DJs, Producers, first class venues, and the best music fans around, they bring amazing shows to all the right people. Eventvibe offers bookings, online ticketing, promotions, marketing and tech savvy media resources. With their passion, vision and focus on Electronic Dance Music, they aim to bring you the most exciting experience imaginable at every event.


nightclub guestlist management software

Eventvibe puts on weekly events at nightclubs, with up to 1,200 guests each. They simply upload their CSV guestlist and use the app to check in.

Eventvibe uses Guest Manager to compile and checkin guests from dozens of promoters every week at nightclubs throughout San Diego. They also put on a handful of large ticketed events every year, including Infinity NYE - where they rented our barcode scanners to validate tickets sold through their own custom ticketing platform and hardcopies.

Challenge

Eventvibe puts on weekly events at nightclubs throughout San Diego, and also produces a handful of large ticketed events every year. They need to be able to manage teams of promoters and guest lists every week, and also scan tickets sold via their online ticketing website.

Solution

For its weekly events, Eventvibe uses Guest Manager to upload its guest lists by CSV, and our iPad App to do checkins at the door. They app tracks promoter credit, as well as what the guest paid at the door (comp, discount, male, female, desirable, undesirable).

For its large ticketed events, Eventvibe rents our affordable barcode scanners and imports its list of ticket numbers via CSV for scanning onsite.

CSV upload

Guestlist, tickets, notes, promoter source, and more can easily be uploaded in bulk via a CSV file.

Barcode scanners

Our app has built-in capability to scan tickets using the camera. Eventvibe chooses to rent our laser barcode attachments, which turns the iPod and iPad into a lightnight fast ticket scanner.

Guestlist app

Eventvibe stopped flipping sheets of paper years ago. With Guest Manager they get realtime name lookup and can checkin and track comps and promoter credit in a few taps.

Promoter tracking

Who brought who? It can get messy with paper very quickly. Not with the Guest Manager Check In App.

Hardcopy ticket integration

paper ticket scanning integration

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